Communicating with Collaborators Outside of Your Lab

Making Your Lab Available For Requests

To make your lab an option in the Recipient Lab field pull-down, the labmaster must;

  1. In the Main Window, in the Options menu, in Lab Resources, go to Lab Profile.
  2. Check the box for Accept Target Requests.
  3. Set any necessary guidelines in cDNA Guideline and Protein Sample Guideline; this text will appear in Target Request records.

For Requestors: Registering and Filling out Target Request Records

  1. If there is a Jar icon on the lab's web site (or a link to it), click on it, otherwise go to the Sesame website of the instance used by the recipient lab, for example http://www.sesame.wisc.edu/, and access the Jar module by clicking on the word Jar or the icon next to it.
  2. If already a sesame user, Login, otherwise Register;
    • In the Main Window, on the Options menu, click Register.
    • Fill out the registration form. For help, see Short Registration Fields in the Register Help Page
    • Log In
  3. Create a new Target Request View and fill it in. For help, go to Target Request View.

Note

For Recipient Lab: Registering Requestors and Filling out Target Request Records

To create a request for someone else, you must create an account in Jar (or Sheherazade) under that person's name, as Target Request records can only be made under the name of the person logged in.

  1. If there is a Jar icon on the lab's web site (or a link to it), click on it, otherwise go to the Sesame website of the instance used by the recipient lab, for example http://www.sesame.wisc.edu/,and access the Jar module by clicking on the word Jar or the icon next to it.
  2. In the Main Window, in the Options menu, click Register.
  3. Register and fill out the registration form. For help, see Short Registration Fields in the Register Help Page
  4. Log In.
  5. Create a new Target Request View and fill it in. For help, go to Target Request View.

Note

Processing Requests

  1. The recipient lab can find newly submitted requests in Sheherazade as described in Search By Lab inSearch Target Request, setting Request Status to Submitted.
  2. Fields like Request Status, Request Category, and Target Status have drop-down menus containing choices useful for categorizing requests (see Fields in Target Request View).
  3. If the target is accepted and a corresponding ORF record already exists, the two records should be linked by drag-and-drop (for help see Add Linked Item by Drag & Drop in the Target Request View help page.
  4. If the corresponding ORF record does not already exist, it can be easily created from the Target Request;
    • In the Target Request menu, select Create ORF.
    • The records are automatically linked, but the Target Request needs to be refreshed to make it visible.
  5. Once linked, any actions attached to the ORF (whether in a workgroup or some other kind of record) will appear in the actions field of the Target Request record, hence the requestor can follow the progress of the target. The requestor can also view files and images attached to the record, and read entries in the info field (and info field entries can be easily e-mailed to the requestor; see Email info in Target Request View).